Outlook 2007 Auto Reply

Create an Auto Reply Template

• 1

  Open Microsoft Office 2007 and click the "File" menu. Point your mouse to "New" and click "Mail Message."

• 2

  Click the "Options" tab in the Format group. Click "Plain Text."

• 3

  Type the message you wish to send as your automatic reply into the message body.

• 4

  Click the "Microsoft Office Button" and click "Save As." The Microsoft Office Button is located in the top-left section of your message.

• 5

  Click "Outlook Template (*.oft)" in the "Save as type" drop-down list.

• 6

  Type a file name for your message template in the "File Name" box and then press "Save."

Create an Auto Reply Rule

• 1

  Click "Rules and Alerts" on the "Tools" drop-down menu. Click "New Rule."

• 2

  Click "Check messages when they arrive" under "Start from a blank rule." Click "Next."

• 3

  Select "Sent to only me" check box under "Which conditions do you want to check?" and select any other condition that you need. Click "Next." Select "Yes" when asked whether you would like this rule applied to each message received.

• 4

  Check the box "Reply using a specific template" under "What do you want to do with the message?"

• 5

  Look under "Step 2: Edit the rule description" and choose "A specific template." Click "User Templates in File System" in the "Look in" dialog box.

• 6

  Select the template created for an automatic response and click "Open." Click "Next."

• 7

  Select any preferred exceptions to the rule and click "Next."

• 8

  Type a name for your new rule under "Step 1: Specify a name for this rule" and click "Finish." Your rule is now on and is ready to use.